2019 MYBA Charter Show

FEES and TERMS & CONDITIONS

EXHIBITORS

Companies and individuals, whose business activity is not yacht charter or management, can only attend the Show as Exhibitors (with a stand) or as sponsors.

WHICH EXHIBITOR CATEGORY DO YOU BELONG TO?

EX1 – Companies that have attended the Show for at least 10 years before 2016,

with at least 1 year since 2011

EX2 – Companies that have attended both the 2017 and 2018 Shows

EX3 – Companies that do not fulfil EX1 nor EX2 criteria.

 

REGISTRATION FEES:

  • EX1 Category: Companies that have attended the Show for at least 10 years before 2016,

with at least 1 year since 2011

Fee will remain at Euro 2900 + 21 % VAT for a 4 x 4 metre single stand.

The registration fee (per single stand) includes NAMED passes for up to 4 employees.

Extra passes for up to 4 employees (per single stand) can be purchased at Euro 180 + 21% VAT per person.

Rotation of passes is NOT permitted and proof of employment may be required.

The single stand fee includes 2 invitations to the Show Cocktail and 1 additional ticket can be purchased up to 29th March 2019 at the following prices:

Eur 80 + 21% VAT up to 1st March 2019

Eur 130 + 21% VAT from 2nd March 2019

  • EX2 Category: Companies that have attended both the 2017 and 2018 Shows

Euro 3100 + 21 % VAT for a 4 x 4 metre single stand.

The registration fee (per single stand) includes NAMED passes for up to 4 employees.

Extra passes for up to 4 employees (per single stand) can be purchased at Euro 220 + 21% VAT per person.

Rotation of passes is NOT permitted and proof of employment may be required.

The single stand fee includes 1 invitation to the Show Cocktail and 1 additional ticket can be purchased up to 29th March 2019 at the following prices:

Eur 80 + 21% VAT up to 1st March 2019

Eur 130 + 21% VAT from 2nd March 2019

  • EX3 Category: Companies that do not fulfil EX1 nor EX2 criteria

Euro 3300 + 21 % VAT for a 4 x 4 metre single stand.  

The registration fee (per single stand) includes NAMED passes for up to 4 employees.

Extra passes for up to 4 employees (per single stand) can be purchased at Euro 220 + 21% VAT per person.

Rotation of passes is NOT permitted and proof of employment may be required.

The single stand fee includes 1 invitation to the Show Cocktail and 1 additional ticket can be purchased up to 29th March 2019 at the following prices:

Eur 80 + 21% VAT up to 1st March 2019

Eur 130 + 21% VAT from 2nd March 2019

FOR ALL CATEGORIES:

Before registering, exhibitors should ensure that they are not listing on their website, nor any other website they trade under, yachts for charter from other Central Agents without their authorisation. Should this be the case and the MYBA Charter Shows Panel be  notified, even after their registration has been accepted and paid for, such exhibitors will be refused access to the Show.

Single stand fees include 100 euros of electricity consumption. Double stands are also available and fees will be charged pro-rata. Requests for triple stands will be put on a waiting list.

The stands are free-standing tented aluminium structures with pagoda roof and white PVC curtains perimeter, carpeted, with spotlights, company signboard and an electrical outlet. They will be aligned along the quay, directly behind the yachts. The reception tent will form the entrance to the entire Show. Please note that although a standard coloured carpet is included in the stand fee, Exhibitors are free to choose the style and colour of the flooring, which will be at their own expense.

Attendance at the Show is subject to the MYBA Charter Shows Panel’s final approval.

Companies that have been refused access to YACHTFOLIO are not allowed to hire a stand at the Show.

If demand for stands is very high, the MYBA Charter Shows Panel reserves the right to restrict the number of stands per exhibitor.

It is not permitted for companies to share a stand and Exhibitors cannot market other companies on their stand.

Exhibitors should only be representing the company under which they registered and that was accepted by the MYBA Charter Shows Panel.

A business card will be required when picking up Show badges.

Stands must be manned at all times during Show hours by at least one person.

Please note that the Exhibitor fee is non-refundable.

A 1000 EURO break-down deposit (per single stand size) must be paid with each stand registration. It will be refunded at the end of the Show, only if dismantling of the stand has not begun before 17h on Friday 3rd May 2019 (please provide precise bank details for the wire transfer refund).

Stands must remain manned until that time.

Please note that any additional electricity consumption (above the amount set and included in the Stand fee) will be charged to each Exhibitor and deducted from the deposit. 

Please note that the cost of damage to the stand or expenses incurred if the stand is not completely dismantled may be deducted from the break-down deposit. An official tour will be conducted in order to verify the condition of the stands.

Should rubbish be left on a stand, please note that 300 euros will be taken out of the 1000-euro break-down deposit.

Exhibitors attendance cannot be confirmed unless the form and full payment, plus 21% VAT has been received. Stands will not be confirmed and allocated until full payment has been made. Please ensure you provide full invoice details, together with your VAT number, otherwise your registration will not be considered complete.

Stand allocation will be dealt with once all available stands have been taken. The Show Organisers will advise Exhibitors of their stand location as soon as possible.

Technical assistance to Exhibitors

If an exhibitor needs additional equipment (electrical equipment, a special set-up) please send your request to Laura Bianchetti : l.bianchetti@oneoceanportvell.com

All furniture/additional equipment requests will be made directly to the suppliers and must arrive no later than 18h00 GMT on 16th March 2019. The Exhibitor will receive a quote directly from the supplier.

Stand Set Up/Breakdown and Show timetable

Stands are available for set up from 9h30 to 18h00 on Monday 29th April 2019 and must be fully set up by 18h00 on the same day. Stands must not be dismantled before 17h00 Friday 3rd May 2019 and must remain manned until that time. A 1000-euro deposit will be paid with each (single) stand registration and will be refunded by bank transfer after the end of the Show on condition that the stand was not dismantled before 17h00 on Friday 3rd May 2019 or rubbish was not left on the premises, the official stands’ breakdown time, and subject to satisfactory inspection of the stand by the Show organisers.

Badges will need to be picked up at the Registration Desk on the set-up day, Monday 29th April 2019  between 9h30 and 17h00.

The Exhibition area will be open from 10h00 to 18h30 from Tuesday to Friday; and from 10h00 to 17h00 on Friday.

QUAY PARTY NIGHT:

For the 2nd year, there will be a Quay Party Night on the 1st day of the Show, Tuesday 30th April 2019 from 18h30.

Exhibitors are encouraged to participate.

If you are planning to organise a special event on your stand that would require use of  additional dock space, please contact Cristina Guillamont c.guillamont@oneoceanportvell.com.

All Terms & Conditions will apply.

Yacht Viewing will be open from 10h00 to 18h00 from Tuesday to Thursday, and from 10h00 to 17h00 on Friday. It will be interrupted Tuesday to Friday from 13h30 to 15h00 for Brokers’ onboard lunches and Tuesday to Thursday from 18h00 to 18h30 to allow for Captains and Crew visits to the Exhibition area.

 

Mailing Services

For  mailing services please contact Fernanda Burgues: f.burgues@oneoceanportvell.com 

Deliveries 

For deliveries please contact Jose Tost from DB Schenker: jose.tost@dbschenker.com 

DELIVERIES and SUPPLIES TO THE STANDS during the Show must be arranged outside of the Show hours and therefore before 9h30 in the morning and after 19h00 (until 19h30).

 

Terms & Conditions for hosting a party at the stand

Except for the Quay Party Night, parties at stands will only be allowed on the sole condition that they end by 19h30 every day of the Show. The Security service will be extended until 19h30 and Show entrances will remain closed to the public. For safety reasons, only electrical induction systems will be authorised. 

All events to be organised during and around the MYBA Charter Show should be submitted to Cristina Guillamont (c.guillamont@oneoceanportvell.com) for pre-approval from the MYBA Charter Shows Panel or will not be permitted to run. 

Stand Insurance

Although we have 24-hour security during the Show dates, we recommend that you contact your insurer for any additional coverage needed for your valuables and equipment if displaying costly goods.

 

Signboard

The signboard is included in the exhibition fee. Exhibitors must provide the official wording for their signboard to Anaïs Saturio: anais.Saturio@deboer.com. Please be aware that abbreviations may be used, according to space limitations.

 

Show website and attending lists

A brief description of the activity of the exhibiting company – maximum 400 characters including spaces – will be required as part of the registration. Upon acceptance of the attendance, the company description will be showing on the Show website .

Advertising

Advertising space in the official Show publications may be purchased prior to 18h00 GMT 8th March 2019. For more information please contact Cristina Guillamont (c.guillamont@oneoceanportvell.com).

THE MYBA CHARTER SHOWS PANEL RESERVES THE RIGHT TO REVIEW ALL APPLICATIONS ACCORDING TO ITS PUBLISHED CRITERIA AND TO ACCEPT OR REJECT THEM AT ITS DISCRETION.