Exhibitors

Stands of 4 x 4 metres are offered at EURO 2900 + 21 % VAT. This fee includes 100 euros of electricity consumption. Double and triple stands are also available and fees will be charged pro-rata. The stands are free-standing tented aluminium structures with pagoda roof and white PVC curtains perimeter, carpeted, with spotlights, company signboard and an electrical outlet. They will be aligned along the quay, directly behind the yachts. The reception tent will form the entrance to the entire Show.

Companies and individuals, whose business activity is not yacht charter or management, can only attend the Show as Exhibitors.

Attendance at the Show is subject to the MYBA Charter Show Panel’s final approval.

Companies that have been refused access to YACHTFOLIO are not allowed to hire a stand at the Show.

If demand for stands is very high, the MYBA Charter Shows Panel reserves the right to restrict the number of stands per exhibitor.

It is not permitted for companies to share a stand and Exhibitors cannot market other companies on their stand.

Exhibitors should only be representing the company under which they registered and that was accepted by the Show Organisers .

It is not permitted to present more than one company at the Show.

A business card will be required when picking up Show badges.

Stands must be manned at all times during Show hours by at least one person.

The price per single stand includes 4 NAMED entry passes to the Show and 2 tickets to the MYBA Show Opening Cocktail. Rotation of passes is NOT permitted. N.B. The 4 named passes may only be attributed to employees (Proof of this may be required).

Stand allocation will be dealt with once all available stands have been taken. The Show Organisers will advise Exhibitors of their stand location as soon as possible.

Please note that the Exhibitor fee is non-refundable.

 

A 1000 EURO break-down deposit (per single stand size) must be paid with each stand registration. It will be refunded at the end of the Show, only if dismantling of the stand has not begun before 17h on Thursday 27 April (please provide precise bank details for the wire transfer refund). Stands must remain manned until that time.

Please note that any additional electricity consumption (above the amount set and included in the Stand fee) will be charged to each Exhibitor and deducted from the deposit.

Please note that the cost of damage to the stand or expenses incurred if the stand is not completely dismantled may be deducted from the break-down deposit. An official tour will be conducted in order to verify the condition of the stands.

 

Exhibitors attendance cannot be confirmed unless the form and full payment, plus 21% VAT has been received. Stands will not be confirmed and allocated until full payment has been made. Please ensure you provide full invoice details, together with your VAT number, otherwise your registration will not be considered complete.

Technical assistance to Exhibitors

If an exhibitor needs additional equipment (electrical equipment, a special set-up) please send your request to Cristina Guillamont: c.guillamont@oneoceanportvell.com.

All furniture/additional equipment requests will be made directly to the suppliers and must arrive no later than 18:00 GMT March 17, 2017. The Exhibitor will receive a quote directly from the supplier.

Stand Set Up/Breakdown and Show timetable

Stands are available for set up from 9:30 to 18:00 on Sunday April 23 and must be fully set up by 18:00 on the same day. Stands must not be dismantled before 17:00 Thursday 27 April and must remain manned until that time. A 1000-euro deposit will be paid with each (single) stand registration and will be refunded by bank transfer after the end of the Show on condition that the stand was not dismantled before 17:00 on Thursday 27 April, the official stands’ breakdown time, and subject to satisfactory inspection of the stand by the Show organisers.

Badges will need to be picked up at the Registration Desk on the set-up day, Sunday April 23 between 9:30 and 17:00.

The Exhibition area will be open from 9:30 to 18:30 from Monday to Wednesday; and from 9:30 to 17:00 on Thursday.

Yacht Viewing will be open from 9:30 to 17:30 from Monday to Wednesday, and from 9:30 to 17:00 on Thursday. It will be interrupted Monday to Thursday from 12:30 to 14:00 for Brokers’ onboard lunches and Monday to Wednesday from 17:30 to 18:30 to allow for Captains and Crew visits to the Exhibition area.

Deliveries

For delivery and mailing services please contact Fernanda Burgues: f.burgues@oneoceanportvell.com.
DELIVERIES and SUPPLIES TO THE STANDS during the Show must be arranged outside of the Show hours and therefore before 9:00h in the morning and after 18:30h in the evening (until 19:30).

Additional personnel

The registration fee (per single stand) includes passes for up to 4 employees. Additional passes will be charged at Euro 150 + 21% VAT per person up to a maximum of two additional employees per single stand. (Proof of employment may be required).

Terms & Conditions for hosting a party at the stand

Parties at the stand will only be allowed on the sole condition that they end by 19:30 every day of the Show. The Security service will be extended until 19:30 and Show entrances will remain closed to the public. Cooking at the stand will be forbidden if it involves any kind of gas/electricity cooking systems or barbecues, however cooking may be allowed if using electrical induction systems only, however it is not encouraged. On the evenings of official events, parties on stands must finish by 18:30.

All events to be organised during or around the MYBA Charter Show should be submitted to the MYBA Charter Shows Panel for pre-approval or will not be permitted to run.

Stand Insurance

Although we have 24-hour security during the Show dates, we recommend that you contact your insurer for any additional coverage needed for your valuables and equipment if displaying costly goods.

Signboard

The signboard is included in the exhibition fee. Exhibitors must provide with the official wording for their signboard to Cristina Guillamont: c.guillamont@oneoceanportvell.com. Please be aware that abbreviations may be used, according to space limitations.

Catalogue

A brief description of the activity of the exhibiting company – maximum 600 characters including spaces – will be required as part of the registration. Upon acceptance of the attendance, the company description will be showing on the Show website and included in the catalogue free of charge.

Advertising

Advertising space in the official Show program may be purchased prior to 18:00 GMT March 17, 2017. For more information please contact Regina Serrano: r.serrano@oneoceanportvell.com